Running Lync as a Participant Without an Account

Currently we are not giving students accounts in Lync.  If you wish to run a meeting or class where some or all of the other participants do not have Lync accounts  they have a choice. They can participate in the meeting in their browser. It is somewhat limited in that a person participating through the browser cannot communicate orally  and cannot project video from a webcam.(NOTE: they can participate orally by dialing in on their phone at the same time they are logged in through their computer. I will discuss the pro’s and con’s of this later.) On the other hand they can see other participants’ screens and videos.They CAN show their desktop to the rest of the participants IF the leader elevates this person to Presenter status. Once elevated to presenter status they cannot be demoted for the rest of the session.

IF YOU DO NOT HAVE THE ABILITY TO INSTALL SOFTWARE ON YOUR COMPUTER OR IF YOUR NETWORK CONNECTION IS NOT VERY STRONG FOLLOW THE DIRECTIONS BELOW:

If they want to participate through the browser they select that choice when they click on the meeting link in an email.

C

Betsy gets this screen when she clicks “Join online meeting” or clicks the link below it.

If she clicks on “Join the meeting using your web browser” she eventually gets this.

If she does not have a Lync account she will click “Join as guest”

 

She will type in the name she wants displayed to the meeting   leader and click “Join Meeting”

She will get the lobby message until the leader shows up and that person’s presence lets everyone in.

 

The meeting leader will get a message that  a person is waiting in the lobby and can be admitted. Once in they will see this:

If Betsy clicks “Share” the desktop is greyed out.The only thing that she can select is “Stage”. That is what she clicks if she wants to see the meeting leader’s desktop if that person is sharing it. In short it is for VIEWING other desktops only. Betsy cannot share her UNLESS and UNTIL the leader promotes her to Presenter status.  If she clicks “Phone” it will give her the procedure she should use to call in on her phone. HOWEVER, it ONLY gives the local 615 number. If the person wants to access the toll free number they need to go back to the original invitation and dial it with the Meeting ID.

The advantage to this approach is that it requires no software installation as long as Silverlight is installed on the client’s machine. 75% of the computers on the planet have Silverlight installed already so most likely it is already there.  Since many businesses lock down machines and do not permit any unauthorized installation of software this is the approach to use if a client is in this situation. It can also be used if person has weaker bandwidth causing audio to break up if it was coming over the Internet. This segments off audio to the telephone system, protecting audio quality while preserving bandwidth for the computer screen part.

-----------------------------------------------------------------------------------------------------------------------------------

IF YOUR NETWORK CONNECTION IS GOOD AND YOU HAVE THE ABILITY TO INSTALL SOFTWARE ON YOUR COMPUTER FOLLOW THESE INSTRUCTIONS INSTEAD, YOUR EXPERIENCE WILL BE MUCH BETTER:

 

 

 

However, if the participant (not the leader) has the ability to install software and they have a good network connection, downloading and installing the 50MB Lync Attendee application has real advantages. Click that choice and that presents this webpage. Click “download”.

Click “Run”.

The participant will see this:

Then click “Run”.

Click “I Accept the terms…”  and then” Install”.

Click Finish.

Now go back to the invitation and click “Join online meeting” or the hyperlink below “Join online meeting”. Then click “Allow”.

Click “Join as Guest”, put in a display name and click “Join”

It is up to the leader to admit the participant to the meeting. Now audio on the computer (built in mic and speakers or a headset) will work. The participant does not have to call in on the phone.  The participant can transmit their video from their webcam. Again the participant cannot share her desktop UNTIL the leader  right clicks on the user’s name in their list and make the participant a presenter. Notice that person is notified they have been elevated to a presenter.

If the participant clicks Share, they will now be able to share their desktop, program,  or Powerpoint presentation.

JSG: 061312